How does a moving company calculate a quote?

When preparing to hire a moving company, one of the first steps is receiving a quote. But are you curious about how these quotes are calculated? The truth is, multiple factors go into determining the cost of your move. By understanding these factors, you’ll not only feel more confident in the process but also know exactly what your money is going towards. Below, we break down the key factors that influence creating a moving quote and what to consider when planning your move.

1. Date of the Move

Timing plays a significant role in determining your moving quote. If you’re planning to move during the peak seasons, typically summer months or weekends, prices may be higher. High demand for moving companies often mean limited availability, which can drive up costs. On the other hand, scheduling your move during off-peak times, like late fall or winter, could save you money. 

2. Weight and Size of Appliances

The weight and size of the appliances you’re moving are another key factor. Large appliances like refrigerators, washers, and dryers can add significant weight to the total load, which means higher transportation and labor costs. Specialized equipment or techniques may also be required to move these heavier items safely, which can raise prices. Local moving companies often take extra care in handling heavy appliances, but you’ll want to account for this added cost while preparing your budget.

3. The Amount of Items You’re Moving

It’s no surprise that more items mean a higher moving quote. From furniture to boxes filled with your belongings, the volume of your possessions affects both the time it takes to load and unload and the size of the truck needed for transport. Residential movers often assess the inventory to provide a more accurate quote. To save money, you can create a detailed item list or even declutter before your move.

4. Distance of the Move

The distance between your current and future homes is one of the most significant factors in calculating a moving quote. For short-distance relocations within your town, costs are usually lower, given the reduced travel time and fuel expenses. However, for long-distance or interstate moves, the price increases due to fuel costs, tolls, and the time it takes to drive greater distances. A reputable local moving company will give you a detailed estimate based on the mileage and other distance-related expenses.